Navigating through negotiations and business meetings in Japan requires not only an understanding of the cultural nuances but also a mastery of the language used in such professional settings. Let’s learn some key Japanese phrases and vocabulary that will help you communicate effectively during business negotiations and meetings.

商談 (Shōdan) – Business negotiation or business discussion.
This term is widely used to refer to the act of discussion with the aim of reaching an agreement in business.
次の商談のために資料を準備してください。
(Prepare the materials for the next business negotiation.)

交渉する (Kōshō suru) – To negotiate.
This verb is crucial when it comes to engaging in negotiations of any sort.
私たちは価格について交渉する必要があります。
(We need to negotiate the price.)

合意に達する (Gōi ni tassuru) – To reach an agreement.
Used when both parties have come to a mutual understanding or decision.
最終的に合意に達することができました。
(We were able to finally reach an agreement.)

提案 (Teian) – Proposal or suggestion.
A term used when presenting an idea or plan during a meeting or negotiation.
私の提案をご検討いただけますか。
(Could you consider my proposal?)

条件 (Jōken) – Condition or term.
Refers to the specific requirements or clauses within a negotiation or agreement.
その条件で合意することはできません。
(We cannot agree to those terms.)

譲歩 (Jōho) – Concession.
In negotiations, making a concession is sometimes necessary to move forward and reach an agreement.
譲歩が必要かもしれません。
(Concessions might be necessary.)

妥協 (Dakyō) – Compromise.
Similar to a concession, a compromise is important in negotiations when both sides have to give up something to come to an agreement.
妥協点を見つけることができれば、契約に進むことができます。
(If we can find a compromise, we can proceed with the contract.)

確認 (Kakunin) – Confirmation or verification.
This is often used when you want to confirm the details or arrangements discussed.
それを確認してもらってもいいですか。
(Can I get confirmation on that?)

承認 (Shōnin) – Approval.
Getting the nod or sanctioning of decisions and agreements is a vital part of business dealings.
その計画は承認されましたか。
(Was that plan approved?)

契約 (Keiyaku) – Contract or agreement.
This is the formal agreement that comes at the end of a successful negotiation.
契約書にサインしていただけますか。
(Could you sign the contract?)

Learning and using these phrases appropriately can give you an edge in Japanese business negotiations and meetings. Remember that alongside the language, being aware of the cultural expectations such as politeness, formality, and the importance of building relationships is also key to success in the Japanese business world.